Difference between revisions of "How to tackle an Approval"

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==How to approve a task==
 
==How to approve a task==
Watch the talk and pause every time something looks strange or you don't manage to read the subtitles in the time given. Fix and shorten. See [[Compressing_subtitles|this article]] for tips on compressing subtitles.  
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Below, you fill find instructions on what aspects may need fixing and how to fix them. Remember that if you find the transcript or translation need extensive changes, you can always send the task back, explaining what needs to be done. Hint: before sending the subtitles back, it's a good idea to make the necessary changes in the first few minutes, to show the reviewer what you mean.
  
Make sure each line is within the proper number of characters. Check how to break lines, [[How_to_break_lines|here]].
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===Fix the reading speed===
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Using the new ("beta") editor, you can check the reading speed and character length of every subtitle. This [http://www.youtube.com/watch?v=yvNQoD32Qqo tutorial] explains how to use this information.
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Fix the reading speed by [[Compressing_subtitles|compressing/reducing text]] or by editing the timing. If compression doesn't work, you can extend the duration of a subtitle a little and make the following subtitle start a little later. You can also sometimes merge subtitles that together form a complete sentence or clause (put all the text into the first subtitle, delete the second subtitle and extend the duration of the first one over the gap). Don't merge subtitles if the resulting subtitle would include part of the next sentence.
  
Do a sweep for common mistakes in meaning, grammar and spelling, obvious lines that are too long and things that sound unnatural in your language.
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===Fix the line breaks and subtitle length===
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In languages that use Latin script, every subtitle longer than 42 characters must be broken into two lines, and no subtitle can have a total length of over 84 characters. Even if a subtitle is broken into two lines, the break may be placed in a way that splits up a linguistic whole, e.g. after an article. Fixing line breaks involves inserting line breaks into unbroken subtitles with over 42 characters and relocating the line-break if one of the lines is over 42 characters or if the current line break splits up a linguistic whole. It may sometimes be necessary to rephrase the translation a little to make breaking a subtitle in keeping with the rules possible. For more tips on line-breaking, see [[How_to_break_lines|this guide]].
  
Check if '''Title''', '''Speaker Name''' and '''Description''' were properly translated.
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===Scan for translation accuracy, grammar, spelling and punctuation===
When approving TEDxTalks, make sure the [[How_to_Tackle_a_Translation#TEDx_title_and_description_standards|title structure is correct and the description]] only contains a brief description of the talk.  
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Do a sweep for mistakes in meaning, grammar, punctuation and spelling. Some common types of mistakes are:
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*Punctuation copied from the original
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*No punctuation at the end of the subtitle
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*Idioms translated literally or uncommon (e.g. archaic) idioms used to translate idioms where a non-idiomatic phrase would sound more natural
 +
*Translations of terms created by the volunteers instead of being based on established translations in your language
 +
*Weird word order or phrasing due to the translation being too close to the original (too literal or based on uncorrected machine translation)
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*Special (non-English) characters in your language not used
 +
*Incorrect naming of numbers ([http://en.wikipedia.org/wiki/Long_and_short_scales short scale vs long scale]); units of mass and length not converted
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*Proper names translated even though the speaker doesn't talk about their meaning and there is no common equivalent in your language (which makes it impossible to Google for more information on what the proper name refers to, since the viewer would be searching for the translator's novel translation)
 +
*In transcripts: important on-screen text not transcribed even though there's room (wouldn't overlap with other subtitles, with good reading speed); subtitles embedded in videos played on the stage not included in the transcript (they have to be in order to make it possible to translate them into other languages)
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*Subtitles stay on the screen for less than 1 second or over 7 seconds; sound representation (like (Applause) displays for over 3 seconds
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 +
===Check the title and description===
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Make sure that the title and description were actually translated and that the speaker's name isn't missing. When approving TEDxTalks, make sure the title structure is correct and that the description only contains a brief description of the talk (learn more [[How_to_Tackle_a_Translation#TEDx_title_and_description_standards|here]]). In TED-Ed videos, make sure that the information about the author of the lesson and the animation has been translated.
  
 
==How to select tasks for approval==
 
==How to select tasks for approval==

Revision as of 15:33, 20 February 2014

Approval is the last step that the translation or transcript go through before they are published. Approvals are done by Language Coordinators after a transcript or translation have been reviewed.

What is the job of an approver?

Approval is the last task before publishing, so the approver has to verify the quality of the translation and correct any remaining mistakes. If the transcript or translation were poorly reviewed and extensive editing is necessary, the approver should return the task back with instructions detailing what needs to be changed and how (ideally including links to helpful resources like the guide to reviewing talks.

How to approve a task

Below, you fill find instructions on what aspects may need fixing and how to fix them. Remember that if you find the transcript or translation need extensive changes, you can always send the task back, explaining what needs to be done. Hint: before sending the subtitles back, it's a good idea to make the necessary changes in the first few minutes, to show the reviewer what you mean.

Fix the reading speed

Using the new ("beta") editor, you can check the reading speed and character length of every subtitle. This tutorial explains how to use this information. Fix the reading speed by compressing/reducing text or by editing the timing. If compression doesn't work, you can extend the duration of a subtitle a little and make the following subtitle start a little later. You can also sometimes merge subtitles that together form a complete sentence or clause (put all the text into the first subtitle, delete the second subtitle and extend the duration of the first one over the gap). Don't merge subtitles if the resulting subtitle would include part of the next sentence.

Fix the line breaks and subtitle length

In languages that use Latin script, every subtitle longer than 42 characters must be broken into two lines, and no subtitle can have a total length of over 84 characters. Even if a subtitle is broken into two lines, the break may be placed in a way that splits up a linguistic whole, e.g. after an article. Fixing line breaks involves inserting line breaks into unbroken subtitles with over 42 characters and relocating the line-break if one of the lines is over 42 characters or if the current line break splits up a linguistic whole. It may sometimes be necessary to rephrase the translation a little to make breaking a subtitle in keeping with the rules possible. For more tips on line-breaking, see this guide.

Scan for translation accuracy, grammar, spelling and punctuation

Do a sweep for mistakes in meaning, grammar, punctuation and spelling. Some common types of mistakes are:

  • Punctuation copied from the original
  • No punctuation at the end of the subtitle
  • Idioms translated literally or uncommon (e.g. archaic) idioms used to translate idioms where a non-idiomatic phrase would sound more natural
  • Translations of terms created by the volunteers instead of being based on established translations in your language
  • Weird word order or phrasing due to the translation being too close to the original (too literal or based on uncorrected machine translation)
  • Special (non-English) characters in your language not used
  • Incorrect naming of numbers (short scale vs long scale); units of mass and length not converted
  • Proper names translated even though the speaker doesn't talk about their meaning and there is no common equivalent in your language (which makes it impossible to Google for more information on what the proper name refers to, since the viewer would be searching for the translator's novel translation)
  • In transcripts: important on-screen text not transcribed even though there's room (wouldn't overlap with other subtitles, with good reading speed); subtitles embedded in videos played on the stage not included in the transcript (they have to be in order to make it possible to translate them into other languages)
  • Subtitles stay on the screen for less than 1 second or over 7 seconds; sound representation (like (Applause) displays for over 3 seconds

Check the title and description

Make sure that the title and description were actually translated and that the speaker's name isn't missing. When approving TEDxTalks, make sure the title structure is correct and that the description only contains a brief description of the talk (learn more here). In TED-Ed videos, make sure that the information about the author of the lesson and the animation has been translated.

How to select tasks for approval

Mix old tasks and new tasks

If there is a long queue of approval tasks waiting, try to mix working on some of the oldest tasks and some of the ones done recently. If you only focus on the tasks waiting the longest, new volunteers won’t get the feedback necessary not to make some mistakes in their future work. At the same time, if you only focus on the newest tasks, volunteers who have been waiting for their work to see the light of day may lose the motivation necessary to keep working on new tasks, and they may be less likely to go back and implement your suggestions if a long time has passed since they last worked on the given task.

Share resources with the translators

We have a variety of general resources on how to prepare subtitles, that you can share with the translators to help them improve their work.

  1. How to tackle a translation
  2. How to tackle a transcript
  3. How to tackle a review
  4. How to break lines
  5. Sound Subtitling Guidelines
  6. Tutorials

Some languages have their own translated guides. You can write your own guides in your language, and share on OTPedia and your language group.